Paperless forms and mobile workforce apps
If your team works on site, Konexit helps you capture the proof. Photos, signatures, GPS locations, barcode scans, QR codes, notes, voice recordings, inspections and job details can all be submitted instantly from a phone or tablet.
Job records in Konexit Online
One mobile form system. Built for any business.
- Book a free demo
- Built around your forms
- Works for any mobile workforce
- Proof, photos, GPS & signatures
Capture evidence on site
Location capture
Record where each form was submitted with GPS location data.
Signature capture
Collect customer, engineer or supervisor sign-off directly on screen.
Photo capture
Add evidence from site, including completed work, defects or deliveries.
Barcode & QR scanner
Scan assets, deliveries, equipment, stock or job references quickly.
Multiple choice
Use dropdowns, checkboxes, radio buttons and structured questions.
Text & notes
Capture short answers, detailed notes and multi-line comments.
Voice recording
Let staff record voice notes when typing is not practical on site.
Instant upload
Once submitted, information is sent straight to your Konexit system.
Applications for mobile teams
View applications and examples
- Plant & machinery inspections
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Record checks, defects, photographs, signatures and maintenance evidence.
- Vehicle inspections
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Complete driver checks, damage reports, fleet inspections and handovers.
- Proof of delivery
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Capture delivery notes, customer signatures, GPS location and timestamps.
- Quoting & estimating
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Capture site details, measurements, photos and customer requirements.
- Site inspections
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Use structured forms for site visits, safety checks and compliance records.
- HGV trailer checks
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Record trailer condition, safety checks, tyre issues and defects.
- Cleaning records
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Prove cleaning visits with before-and-after photos and timestamped records.
- Antiques & art logistics
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Capture collection evidence, delivery proof, condition reports and signatures.
- Skip hire companies
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Show what was dropped off, collected, where it was placed and site condition.
- Groundworks companies
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Prove completed work with photos, notes, location data and sign-off.
- Builders & contractors
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Create proof of work records for completed jobs, variations and snagging.
- Underground works
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Document work before backfilling with photos, notes and exact site evidence.
- Gully cleaning & jetting
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Capture precise gully locations, work carried out and completion notes.
- Rail inspection forms
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Provide LOLER and safety inspection forms with signatures and evidence.
- Electricians
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Record proof of work, asset details, job photos and device barcode scans.
- Auto electrical companies
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Scan device barcodes, record repairs and submit completion evidence.
- Window cleaning companies
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Record completed visits, access issues, photos and proof of attendance.
- Facilities management
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Manage maintenance, reactive jobs, compliance checks and contractor sign-offs.
- Fire & security companies
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Capture alarm checks, extinguisher inspections, access control work and sign-off.
- Utilities & infrastructure
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Record asset inspections, field maintenance, repair notes and site photos.
- Waste management
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Capture collections, missed bins, contamination evidence and GPS proof.
- Landscaping & grounds maintenance
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Prove visits, completed tasks, site condition and recurring maintenance records.
- Housing associations
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Record repairs, inspections, tenant signatures and property condition.
- Anyone with field teams
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If your staff collect information on site, Konexit can digitise it.
Not on the list? That is the point. Konexit can be adapted for almost any business that needs mobile data capture, proof of work, inspections or job records.
- Vehicle inspections
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Complete digital walkarounds, defect reports, and compliance checks from any mobile device.
- Plant & machinery inspections
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Capture service records, inspections, safety checks, and operator sign-offs instantly.
- Cleaning records
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Digitally manage cleaning schedules, hygiene checks, and completed task verification.
- Skip hire companies
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Track collections, deliveries, signatures, damages, and customer confirmations in real time.
- Proof of delivery
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Capture customer signatures, timestamps, location data, and photographic evidence instantly.
Turn any paper form into a mobile workflow.
Whether you need job sheets, inspections, proof of delivery, compliance checks, customer sign-offs, quotes, maintenance records or site reports, Konexit can create the digital form template for your team.
It works for any business.
If your business needs to prove what happened, where it happened and when it happened, Konexit mobile forms can help.
How Konexit works
Tell us what information your workforce needs to capture, and we build the mobile forms around your operation.
Send us your form idea
Start with your existing paper forms, spreadsheets or a blank requirement.
Your team completes it on site
Mobile workers capture information using phones or tablets while the job is being completed.
Data reaches your system instantly
Submitted forms upload to your system, trigger rules and give your office visibility.
Less admin. Fewer disputes. Better proof.
Every submission can include time, location, photos and signatures, helping protect your business and speed up office processes.
Automated emails and rules
Send alerts, customer updates or internal notifications based on form answers.
Invoicing support
Use completed forms and proof of work to help raise invoices faster.
Timestamped records
See exactly when work was completed and submitted.
Searchable digital history
Replace lost paperwork with records your office can review when needed.
Submitted forms plotted on a map
View where each form was completed, with timestamped evidence to help reduce disputes.
See your field activity clearly.
Once forms are submitted, your office can see the information in your system. Plot submissions on a map, review job evidence, check timestamps and keep track of what has happened across your mobile workforce.
Ready to replace paper forms?
Tell us what your team needs to capture. We’ll help create a practical mobile app form solution that fits the way your business works, whatever industry you are in.
Paperless workforce packages
Choose the right package for your business. Start with digital forms, add job
management when needed, or unlock the full Konexit platform with Expert.
| Essentials | Job management | Expert |
|---|---|---|
|
For replacing paper forms
|
For managing jobs, schedules and customers
|
For advanced workforce tools
|
Digital job sheets
Convert paper job sheets into smart mobile forms that can be completed
anywhere.
Proof of work
Capture photos, signatures, GPS locations and timestamps for every job.
Real-time reporting
Submitted forms appear instantly in your dashboard for immediate review.
Built around your business
We configure forms and workflows to match how your business already works.
Turn paperwork into a powerful digital app
Stop relying on paper forms, printed job sheets, spreadsheets and manual processes.
Konexit transforms your existing paperwork into a fully digital mobile workforce
solution, helping your team complete jobs faster, improve compliance and provide
instant visibility from anywhere.
Digital Forms
- Convert paper forms into digital forms
- Digital job sheets
- Inspections, audits and checklists
- Custom workflows built around your business
Signatures & Proof Of Work
- Customer signatures
- Photo uploads
- Proof of delivery
- Proof of completed work
- Document attachments
Job Management
- Team job calendar
- Calendar scheduling
- Assign jobs instantly
- Track job progress
- Customer records
Location & Tracking
- GPS location capture
- What3Words integration
- Google Maps integration
- Location verification
- Automatic timestamps
Workforce Communication
- Two-way messaging
- Manager updates
- Job notifications
- Reminders section
- Keep teams connected in real time
Reporting & Analytics
- Live dashboard widgets
- Management reports
- Business analytics
- Performance statistics
- Real-time reporting
Documents & Compliance
- Risk Assessment Signature Tool
- Method statements
- Custom PDF layout
- Branded customer reports
- PDF, CSV and Excel exports
Mobile App & Integrations
- iOS and Android mobile app
- Works on phones and tablets
- Cloud synchronisation
- Webhooks for external integration
- Zapier integration
Already using paper forms?
We can convert your existing paperwork, job sheets, inspections,
checklists, audits and compliance documents into a fully digital
solution tailored to your business. There is no need to change
your existing processes, we simply make them faster, smarter,
easier to manage and completely paperless.
The system captures our exact location, timestamps, photos and other
critical information whilst work is being completed. Being able to
instantly provide evidence of completed work and retrieve historical
job records for invoicing has transformed the way we operate. I
couldn’t imagine going back to paperwork.
Managing Director
ReDesignUK
Daily workforce challenges
View the problems and how Konexit helps
- Lost or damaged paperwork
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Job sheets, forms and delivery notes can be misplaced, damaged or returned late.
How Konexit helps
All forms are completed digitally and uploaded instantly, so nothing gets lost.
- Manual data entry
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Office teams waste hours typing up handwritten forms and correcting mistakes.
How Konexit helps
Information is captured once on mobile and sent straight to your dashboard.
- No real-time visibility
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Managers often have to call or message staff to find out job progress.
How Konexit helps
Track submitted jobs, forms, photos, locations and signatures in real time.
- Missing proof of work
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Without photos, timestamps or signatures, disputes and compliance issues are harder to resolve.
How Konexit helps
Capture photos, GPS locations, timestamps and customer signatures on every form.
- Slow customer updates
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Customers expect fast answers, but paper-based processes create delays.
How Konexit helps
Completed forms are available instantly, helping your team respond faster.
- Hard-to-manage compliance
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Paper records make audits, inspections and reporting more time-consuming.
How Konexit helps
Digital records are stored securely and can be searched, reviewed and exported when needed.
Problems teams face every day
Paper forms, missed updates and manual admin slow your business down.
Konexit helps your team capture accurate information instantly from the field.
Konexit now integrates with Zapier
Automatically send job, form, customer and report data from Konexit into the
systems your business already uses. With Zapier, you can reduce manual admin,
keep records updated and trigger automated workflows across your favourite apps.
Google Sheets
Microsoft Excel
QuickBooks
Xero
HubSpot
Salesforce
Slack
Microsoft Teams
Gmail
Google Drive
Dropbox
Mailchimp
Popular automation ideas
- Send completed job forms into Google Sheets or Excel
- Create invoices or customer records in Xero or QuickBooks
- Notify teams in Slack or Microsoft Teams when jobs are completed
- Save photos, PDFs and reports into Google Drive or Dropbox
- Update CRM records in HubSpot or Salesforce automatically
Frequently asked questions
Everything you need to know about replacing paperwork
with digital forms using Konexit.
How does Konexit work?
We build a solution around your existing paperwork
and business processes. Whether you use inspections,
job sheets, surveys, proof of delivery forms or
compliance checks, Konexit converts them into digital
workflows your team can complete from any device.
Can Konexit replace our existing paper forms?
Yes. Existing forms can be converted into digital
forms while retaining the information your business
already collects.
Can we capture photos, signatures and GPS locations?
Yes. Konexit can capture photos, customer signatures,
timestamps and GPS locations directly from the field.
How quickly can we view completed forms?
Forms can be uploaded instantly, giving managers and
office staff real-time visibility of completed work.
Can Konexit help with proof of work and invoicing?
Historical job records, signatures, photos,
timestamps and locations can be retrieved quickly,
helping provide supporting evidence for invoices.
Do we need to build our own app?
No. Konexit provides the platform and configures the
solution around your requirements, eliminating the
cost and complexity of building software from scratch.
What can you capture on your forms?
Build powerful digital forms for your workforce with flexible input types designed
to capture accurate information quickly and efficiently from anywhere.
- Text Fields
- Multi-Line Text Notes
- Barcode & QR Code Scanner
- Multiple Choice Questions
- Radio Button Selector
- Drop-Down Questions
- Photograph Capture
- Voice Recorder
- Customer Signature
- Date & Time Capture
- Automatic Location Capture
- Auto-Email On Rules
Site surveys
Build custom digital survey forms with images, notes, signatures, and structured reporting.
Anything that requires a paper sign-off, inspection, checklist, or approval process,
Konexit Online can provide a digital solution tailored to your business.
See Konexit Online in action
Watch how Konexit Online simplifies paperwork, streamlines operations,
and gives your workforce instant access to digital job sheets from anywhere.
Konexit Online
Everything you need to know
Find answers to the most common questions about Konexit Online,
digital job sheets, setup, and how the platform works.
How quickly can we get started?
Once we’ve discussed your requirements, we can have your account
and workforce setup in as little as 15 minutes.
Can you convert our existing paperwork?
Yes. We convert your current paper forms into professional digital forms
that are simple to complete on mobile devices.
Does Konexit Online work on mobile devices?
Absolutely. Konexit Online is fully mobile-friendly and designed for
engineers, drivers, and remote teams working in the field.
Can submitted forms be downloaded or exported?
Yes. Completed forms and job sheets can be viewed, downloaded,
exported, and stored securely within the platform.
Is there ongoing support available?
Yes. Our team provides ongoing support to help ensure your workforce
and business continue operating smoothly.
Konexit Online